4.1 Proposal Submission and Responsibility Assignment
Upon receipt of a Request For Proposal (RFQ) from a client, management will review the requirements of the RFQ and determine if a proposal will be submitted to perform the work. If management decides to submit a proposal for the work, a Project Manager is assigned the responsibility of generating the proposal to perform the work. The proposal must include all costs related to completing the work in accordance with the client's specifications.
4.2 RFQ and Contractual Review
The Project Manager shall review the contract documents contained in the RFQ and establish and maintain procedures to ensure that: a) The requirements and acceptance specifications of the client are adequately defined and documented;
b) Any requirements differing from those included in the proposal are resolved or clarified in the proposal;
c) That DMZC Company has the capability to meet all contractual requirements of the RFQ and any ensuing contract;
d) Records of such contract reviews shall be maintained for future reference.
The RFQ and contract review activities, interfaces, and communication shall be coordinated with the client as required to clarify all issues and to ensure that the responsibilities of both parties are well defined and documented.
4.3 Proposal Preparation
The Project Manager shall set up the project structure as the proposal for the work is generated. It is the responsibility of the Project Manager to ensure that all costs related to executing the work in accordance with established QA/QC procedures and the contract requirements are included
